Synergy staff members are advancing solutions in public health and public education systems across the country. We speak 26 languages and represent 27 countries. Our diverse backgrounds bring important perspectives to the services we deliver.
Project Coordinator- Technical Assistance and Learning
Synergy Enterprises is seeking a highly efficient, detail-focused Project Coordinator to provide support for a variety of government contracts with Synergy Enterprises, Inc. The Project Coordinator will serve as a key member of two Synergy contracts that focus on supporting the cultivation of safe and supportive learning environments for students at the preK-12 and higher education levels. In this role, the Project Coordinator will support the facilitation of weekly meetings and trainings, provide technical assistance support, conduct research, and provide administrative and project management support across the REMS TA Center and Safer Schools and Campuses Best Practices Clearinghouse projects.
- Meetings, Trainings and On-Site
- Oversees the set-up of audiovisual arrangements as needed.
- Contacts and works with all applicable vendors as needed.
- Prepares logistical and confirmation letters for clients, attendees, speakers/VIPs, and vendors.
- Works with Project Director, Program Associate, and client to provide note-taking support and develop meeting materials as necessary.
- Provides onsite support, in most cases the sole SEI point of contact for on-site trainings.
- Manages the entry of data into conference databases, generates reports, and performs mail merges as required.
- Corresponds with client and attendees via phone, email, fax, Federal Express, and U.S. Mail.
- Arranges, facilitates, and otherwise supports webinars and virtual meetings.
- Manages supply inventory and orders as needed.
- Performs and synthesizes research related to various education and emergency management projects that may include Internet searches, conducting telephone or in-person interviews, administering surveys, and taking notes at meetings or during field observations.
- Maintains Listserv Summaries – summarizes into monthly report to present to Project Director
- Assists Project Director in outreach efforts by gathering and soliciting information from subject matter experts for consultant data.
- Drafts summary reports and papers.
- Administrative Responsibilities:
- Edits documents; develops letters to consultants, helps assemble program materials
- Enters project tasks on SharePoint and JIRA site and helps maintains project and training calendars and timeline
- Supports project staff across REMS project as needed
- Updates style guides
- Work product (e.g., reports, tools) creation support (online and print)
- Responds to inquiries about using online data collection forms.
- Bachelor’s degree strongly preferred
- 1 - 2 years administrative or customer service experience
- Microsoft Office proficiency required; knowledge of MS Access preferred
- Ability to multi-task, meet deadlines and client schedules, and have a flexible, practical approach to helping clients.
- Excellent communication skills, both spoken and written; proofreading or copyediting experience a plus.
- Self-starter with strong time management and multi-tasking skills.
- Ability to work under pressure, managing several assignments with multiple and tight deadlines.
Other job requirements:
- The position requires that individuals be available to work as necessary throughout the standard workweek and often on weekends as well.
Physical Demands and Work Environment:
- Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to handle objects and documents; reach with hands and arms; talk and hear. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision. Employee may use office equipment such as telephone, computer, computer software, calculator, printer, copier, and facsimile.
- Work environment: Employees are not substantially exposed to adverse environmental conditions. The noise level in the work environment is usually moderate.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of employees so classified.