Job Summary: Synergy Enterprises, Inc., a minority, and woman-owned government contractor located in North Bethesda, MD, currently has an opportunity for a Senior Associate.  The selected candidate will be responsible for assisting the Project Director in the administration, management, direction and planning all contract task activities. The Senior Associate will also be responsible for full scale meeting management, including virtual, in-person, and hybrid events. They will manage and oversee personnel assigned to the project.

Primary Responsibilities:

Corporate

• Administer corporate policies and procedures where appropriate.
• Perform formal status reporting to corporate management/Project Director.

• Pursue efforts to market SEI’s capabilities to provide services to an expanded client base including identifying potential clients, writing or assisting in writing proposals and making marketing presentations.

Project Related

• Work in collaboration with Project Director in the management of contract deliverables, creation and management of budgets, execution of events, and preparation of contract required reports and materials.
• Maintain day-to-day communication with the COR, and Federal Task Leads.
• Handle day-to-day project management and provide technical direction to team.
• Work with the Project Director to assign activities to appropriate team leads, coordinate all major tasks, and ensure quality control of deliverables.
• Integrate work plans developed for project tasks and ensure agreement with the benchmarks of performance, progress, and success for each major task.
• Perform hotel searches for meeting space and/or sleeping rooms as needed.
• Negotiates contracts with vendors (A/V, Hotel and Meeting Venues etc..), develops corresponding vendor agreements, and manages tasks to ensure successful completion. 
• Oversee and set up audiovisual arrangements as needed.
• Oversee the creation, duplication, and assembly of conference/review materials, including name badges, tent cards, signs, packets, and other materials as requested by client.
• Develop registration website portals which meet the requirement and budget of the client.
• Prepare and/or assist in coordination of all contract documentation such as monthly reports, work assignment final reports and written deliverables.
• Serve as the backup to the PD.

Supervisory/Manager Duties, if applicable:

• Oversee staff.
• Field employee questions, concerns and requests.
• Manage staff schedules.
• As directed by Project Director, provide oversight and guidance to subcontractors, consultants, and vendors.

Qualifications:

• Bachelor’s degree required. CGMP certification (or equivalent) preferred. 
• Minimum of 1 year project management experience (preferably with a government contractor).
• Possess demonstrated experience in negotiating and interacting with high-level officials and clients.
• Excellent written communication and analytical skills a must.
• Microsoft Office proficiency required.

Other job requirements:

• The position requires that individuals be available to work as necessary throughout the standard workweek and often on weekends as well.  Travel is required to provide onsite support for assigned meetings/events.

Physical demands and work environment:

• Physical demands:  While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to handle objects and documents; reach with hands and arms; talk and hear.  Employee may occasionally lift and/or move up to 40 pounds.  Specific vision abilities required by the job include close vision. Employee may use office equipment such as telephone, computer, computer software, calculator, printer, copier, and facsimile. 
• Work environment: Employees are not substantially exposed to adverse environmental conditions.  The noise level in the work environment is usually moderate.

The above statements are intended to describe the general nature and level of work being performed.  They are not intended to be construed as an exhaustive list of all responsibilities and skills required of employees so classified.