Synergy staff members are advancing solutions in public health and public education systems across the country. We speak 26 languages and represent 27 countries. Our diverse backgrounds bring important perspectives to the services we deliver.
Executive Assistant to the CEO
Synergy Enterprises, Inc., a minority and woman-owned government contractor located in North Bethesda, MD, currently has an opportunity for a full-time employee as an Executive Assistant to the CEO. The Executive Assistant provides the CEO with high level administrative support by handling tasks such as scheduling and monitoring of calendar activities, arranging travel, preparing correspondence, arranging conference calls, and scheduling meetings. Duties are confidential and require discretion and good judgment.
- Maintains and updates contacts for CEO
- Updates and maintains CEO’s LinkedIn profile
- Manages the CEO’s calendar by coordinating meetings, conferences, teleconferences, and travel
- Schedules and coordinates office meetings for other executive staff members
- Provides support to CEO coordinating and preparing for Synergy’s quarterly Corporate Advisory Board (CAB) meetings including agenda preparation/printing and/or preparing virtual meeting documents, binders, arranging all logistics for online or in-person meetings, note-taking, and follow up with all CAB participants
- Drafts and formats documents and communication for the normal conduct of CEO’s day to day business, performs research, routes correspondence and calls, collects information, and anticipates needs to ensure smooth operations for Synergy
- Prepares and reconciles expense reports
- Prepares and submits invoice headers
- Works with the proposal team through the entire proposal process including preparing appropriate letters, formatting, coordinating of select proposal documents
- Orders supplies for office production keeping track of all proposal related supplies
- Keeps track of vendor outreach events in the DC area, registering the CEO for vendor outreach events, coordinating marketing meetings, and maintaining information for applicable professional organizations
- Serves as liaison between the CEO and all volunteer and charity organizations
- Communicates with Synergy’s office/building management as their primary point of contact
- Acts as a liaison to the Boards on which CEO is a member including NIH, LM4D, BB&T, and SOME by arranging and handling all logistics for Board meetings and events
- Other projects or duties as assigned
Proof of vaccination for COVID-19, or proof of valid medical or religious exemption, will be required upon hire.
Education and Experience:
- Bachelor’s degree preferred; high school diploma required
- At least 3 years’ experience in an executive assistance role
- Proficient in MS Office Suite, particularly Word and Excel
- Writes professionally, has excellent command of written English, grammar, and strong proofreading skills
- Must work well under pressure, be an independent thinker, and have track record of working in a fast-paced, multifaceted environment
- Ability to multi-task is critical
- Must be able to maintain a high level of confidentiality
- Exceedingly well-organized, flexible, self-sufficient, and able to thrive in a fast-paced environment
Other job requirements:
May be required to work after hours or on a weekend to meet work related deadlines.
Physical demands and work environment:
- Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to handle objects and documents; reach with hands and arms; talk and hear. Employee may occasionally lift and/or move up to 20 pounds. Specific vision abilities required by the job include close vision. Employee may use office equipment such as telephone, computer, computer software, calculator, printer, copier, and facsimile.
- Work environment: Employees are not substantially exposed to adverse environmental conditions. The noise level in the work environment is usually moderate, and most responsibilities can be performed remotely.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities and skills required of employees so classified.