Job Summary: Synergy Enterprises, Inc., a minority, and woman-owned government contractor located in North Bethesda, MD, currently has an opportunity for a highly efficient, detail-focused HR/Administrative Assistant. The selected candidate will provide administrative support to the Human Resources, Office, and Executive functions.

Primary Responsibilities:

Office Responsibilities:

• Manage office by ordering supplies, snacks, keeping conference room presentable and watering plants.
• Serve as a Receptionist and office coordinator for headquarters location related tasks such as processing FedEx shipments, booking conference rooms for interviews, meetings and as needed by executive team, coordinating staff meetings and in-house office events and answering office phone and video doorbell.

Human Resources Responsibilities:

• Update and consistently maintain Applicant Flow Log on an ongoing basis. Maintain AAP data for applicants, new hires, etc. as they occur.
• Process insurance enrollments and terminations through Employee Navigator and assist with Benefits administration.
• Process employee STD and FMLA paperwork and assist employees during process.
• Facilitate quarterly 401(k) enrollments by sending out notices to all staff and processing appropriate tasks and paperwork.
• Process E-Verify and MD new hire entries within three days of each new hire.
• File HR, personnel, and medical documents on a weekly basis.
• Update company organizational charts.
• Process Employment Verification requests.
• Assist with the administration and equipment retrieval of exiting employees and scheduling of exit interviews.
• Process Invoices and Prepare Invoice Headers for all HR and some Executive Invoices.
• Create and update company forms.

Accounting Responsibilities:

• Manage employee data in Deltek including entry of new employees and updating of current employees as needed.
• Responsible for timesheet reconciliation of all temporary personnel.
• Reconcile credit cards for HR Department and CEO.

Other Responsibilities:

• Manage the calendar of the Managing Principal of HR, CEO and Division Director.

• Assist with quarterly board meetings.
• Support “Synergy Gives Back” initiatives.
• Assist with duties in the support of the Managing Principal of HR, President/CEO, and Division Director as necessary.

Qualifications:

• High School Degree required, Bachelor’s Degree Preferred; able to substitute years of experience for degree.
• HRIS experience preferred.
• Strong written communication skills required, with experience communicating with both colleagues and clients.
• Ability to maintain a high level of confidentiality and discretion.
• Strong attention to detail, ability to prioritize and multi-task, and follow-up skills are required.
• Excellent interpersonal communication and time management and organizational skills are required.
• Flexible and service-oriented attitude required.
• Proficiency in Microsoft Office applications, particularly Word, Excel, and Outlook, required.

Physical demands and work environment:

• Physical demands: While performing duties of job, employee is occasionally required to stand; walk; sit; use hands to handle objects and documents; reach with hands and arms; talk and hear. Employee may occasionally lift and/or move up to 40 pounds. Specific vision abilities required by the job include close vision. Employee may use office equipment such as telephone, computer, computer software, calculator, printer, copier, and facsimile. 
• Ability to commute into the North Bethesda office up to 2 times a week. 
• Work environment: Employees are not substantially exposed to adverse environmental conditions. The noise level in the work environment is usually moderate.